Project Setup

During this phase the project is authorized and overall parameters are defined and communicated to the main project stakeholders. A detailed plan is developed that guides the project.

The presenter will:

• Co-plan and manage project time well with the artist, including any necessary re-scheduling or cancellations.
• Provide the artists with all necessary project-related details such as schedule, availability, procedures, facilities, location, facility emergency plans, fire drill procedures, rules and health and safety regulations.
• Prepare an Artists’s Project Agreement between artist(s) and the Project Lead that outlines the project deliverables, timeline, artist fees and other such details.
• Provide contact list, especially if the artist is working in multiple locations/with multiple groups.
• Share successful project management strategies with the artist.
• Establish appropriate work and storage space for the project, and ensure that they are reserved and secured in advance.
• Discuss material and equipment requirements related to the project.
• Establish “start” and “stop times” ensuring that sessions are uninterrupted.
• Establish procedures for communicating absences or  to schedule changes with the artist.

The artist will:

• Introduce yourself to the stakeholders before you actually begin the project, either by presenting your work, having an informal get-together, gathering or viewing your work on-line. 

Step By Step

1. Project Initiation
2. Project Setup
3. Projects in the Works
4. Project Monitoring
5. Project Evaluation
6. End of Project: Transition